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Door Access

 Important Contacts 

What is Door Access?

Door access is a term that is used to reference the fact that an individual can use their BearPass ID card to gain access through appropriately equipped doors.  Special hardware and communication circuits are installed for each door.  Then, users can simply activate the door by getting their card in close proximity to the reader, tapping the reader with their card, or sliding their card through the reader depending upon the type of door hardware installed.  If the user was authorized, the door will unlock for a short period of time allowing the user access. 


All attempts at access, successful or not, are logged and available for review by authorized administrators.  Individuals and groups can easily be granted or revoked access.  Lost cards, unlike lost keys, are not a major expense as lost cards may be invalidated online using the BearPass Card Account ManagementExternal web or via a phone to the BearPass Office.  A new card can be issued for the nominal fee of $25 per card.  For more information on the system, please contact Wendell Northrip at 417-836-8409 which is on-campus extension 6-8409.

How are Doors Added?

The University installed a new system in fall of 2011 which is now operational.  Users wishing to add doors to the system must be prepared to pay the installation and ongoing costs. While every door is different, and therefore the installation charges vary, costs start at about $2,800 per interior door and go up from there depending on many varying factors.  Ongoing charges are $8 per month per door.  For assistance adding doors, proceed to the next paragraph.  For assistance managing existing or newly installed doors, please contact Wendell Northrip at 417-836-8409 which is on-campus extension 6-8409.

Ordering: S2 Access to a Door

This procedure is for existing facilities only and does not pertain to new construction or remodels.:


  1. A Project Request Form (PRF)External is filled out by the Requestor for a new door access.  It must be provided with the appropriate signatures and submitted to Planning, Design & Construction (PD&C).
  2. Once received by PD&C, it will be reviewed for code compliance and with no unique limitations noted; it will be passed to Computer Services' Networking and Telecommunications Unit for action.  Should there be any code concerns, these will be identified and noted prior to passing the request to Networking and Telecommunications.
  3. Networking and Telecommunications will accept only completed requests that include appropriate budget and authorizations, then will submit a work order to Facilities Management to coordinate an on-site visit.
    1. During the on-site evaluation, Facilities Management will determine the scope of work, door hardware (frame, door, locking hardware, etcetera), wiring, and installation requirements.  Facilities Management will submit an accurate estimate for all the labor and materials back to Networking and Telecommunications.  Cost estimates should be valid for 90 days.
    2. During the on-site evaluation, Networking and Telecommunication will determine the scope of work, hardware, wiring, and installation requirements.  Networking and Telecommunications will determine an accurate price estimate for all the labor and materials. Cost estimates should be valid for 90 days.
  4. Networking and Telecommunications will send the Requestor a price estimate for all the labor and materials.
  5. If the estimate is acceptable to the Requestor and if the Requestor has budget approval for the expenses, the order will proceed. If the estimate is not accepted and the order is cancelled, Networking and Telecommunications will cancel the work order with Facilities Management and notify PD&C that the order has been canceled.

If the Requestor Decides to Proceed

If the estimate is acceptable to the Requestor and if the Requestor has budget approval for the expenses, the order will proceed.  To facilitate this, the following events will occur:


  1. Networking and Telecommunications will order the door reader, the S2 door access node or additional card, power supply if needed, contact switches, and REX hardware, and will pull the wire from the telecommunications closet nearest the door.
  2. Facilities Management will order the door locking hardware, install the hardware, and connect to the wire provided.
    1. Facilities Management will notify Networking and Telecommunications when the work has been completed.
  3. Networking and Telecommunications will program and set up the electronics in the S2 door access node.
  4. Networking and Telecommunications will notify the BearPass Card Office that the door has been installed, configured and is operational.
  5. The BearPass Card Office will contact the Requestor to set up individual or group access to the door.
  6. Networking and Telecommunications will notify PD&C when the order has been completed.

Questions?

For questions regarding managing an existing door, please contact Wendell Northrip in BearPass Office at 417-836-8409 which is on-campus extension 6-8409.  For questions regarding the installation of new door access service, please contact Mike Kindle in Networking and Telecommunications.